Food Vendor Information & Application

Deadline: February 9, 2020


2020 Food/Specialty Drink Vendor Application Information

PLEASE NOTE WE ARE USING A NEW ONLINE APPLICATION SYSTEM FOR 2020. ALL APPLICATIONS MUST BE SUBMITTED ONLINE .

IF YOU HAVE DIFFICULTIES, CONTACT US AT INFO@LOGANSUMMERFEST.COM OR 435.213.3858.

Applications are being accepted between Dec. 7, 2019, and February 9, 2020. Application fee is $50 (including a $5 online processing fee).

Summerfest Arts Faire is an arts festival held annually in beautiful Logan, Utah. Summerfest 2020 is June 18-20. It was established in 1983 and attracts over 60,000 visitors. The festival features fine arts and crafts, a plein air contest, culinary arts, and performances by local and regional entertainers. Summerfest is committed to providing quality cuisine items that are “something different” from the everyday norm of food choices. We accept applications for food vendors and specialty drink vendors. Food vendors may not sell drinks with their food, as our own sales of bottled drinks assist us in raising funds for the event’s continued success.

Date and Location

 Setup begins on Wednesday, June 17, beginning at 10am

 Festival dates: June 18-20, 2020

Vendors must be set up and ready to serve by lunchtime on Thursday June 18th.

Festival hours are Thursday and Friday, June 18th & 19th from 11 am to 10 pm, and Saturday June 20th from 10 am-9 pm. Summerfest is held—rain, heat, or shine—on the Historic Tabernacle Grounds in the heart of downtown Logan, 50 N. Main St. Our office is located at 69 E. 100 N., across from the Tabernacle Block.

Jurying

The food committee will jury for uniqueness, quality, and variety as well as price. We especially encourage ethnic and gourmet options as well as traditional fair food. With only limited space available, we insist on quality and professionalism because we consider you a partner in our success. All vendors compete annually for selection, and we work to avoid duplication among vendors. If you are selected, the food committee has the right to disallow individual food items from your menu. Previous participation is not a guarantee of acceptance into this year’s festival. Cache County Health Department is very proactive when it comes to public health, and any issues they raise must be resolved.

Requirements

  • Food vendor applicants must submit a color photo(s) of the booth setup (or a sketch if a photo is absolutely not available), along with dimensions of your required space. The dimensions must include extensions such as trailer tongues or hitches, and amount of space required for storage of items such as supplies, propane tanks, etc. We also ask that you submit a menu with food prices that we can post on our website.
  • Food vendors are responsible for conducting their own sales. It is your responsibility to collect and report sales tax. If you are accepted, sales tax information will be available upon arrival at the festival.
  • Food vendors must sign a hold harmless agreement (included with application).
  • Upon acceptance, food vendors must supply a certificate of insurance (for a minimum of $1,000,000), naming Summerfest Arts Faire as an additional insured for the dates of the festival, and current food handler's permit and event permit from Bear River Health Department. Please do not send the documents until you have been accepted into the event.
  • Accepted food vendors must display a sign at the festival listing approved food items and prices.
  • Food vendors may not sell tea, coffee, water, frozen juice treats, or drinks of any kind. Please do not give away any of these items as a package deal with your food. Specialty drink vendors may sell their specialty drinks only, not soda or water. Summerfest operates soft drink/water booths as a way of raising revenue for the festival. This is strictly enforced! If you have any questions about what this policy means for your operation please ask before submitting your application.  

    Electricity

    Power will be available after 12 pm on Wednesday. Any vendor wishing to connect to power that day must be set up and plugged in by no later than 4 pm so that we can verify all power connections are operating properly. If unable to connect to power before 4 pm, vendors will not be allowed to plug in any connections until 8 am the following morning. In your application, you must list total amperage, watts, (we need a number, not a checkmark), number of connections, and connection type required to successfully run your booth.

    Fees

    Fees must be paid online:

    Application fee - Non-refundable $50
    Late application fee (Feb. 19-Feb. 28) - Non-refundable $60
    Cleaning deposit - $50 is non-refundable; the rest will be a
    prorated refund based on how clean your spot is after you leave.

    $135  

    Basic 10 foot wide booth space $440
    Double wide booth space (20 feet along the front) $625
    Each additional 5 feet or increment thereof (of frontage space) $75

    Electricity fees:
     
    2 circuits, under 220 volts and 20 amps $120
    2 circuits, 220 volts and 30-50 amps or higher $170

    Booth Space: The food court is located on the east side of the block, in the parking lot of the Tabernacle. Booth spaces will be assigned. Previous participation is not a guarantee of a particular booth space. There will be a recycle area in the parking lot for cardboard and other recyclables. Please recycle!

    Parking: Vendors will be provided with one parking pass for the Tabernacle lot for the duration of the event. A separate loading and unloading zone (separate permit required) will be designated for vendors to use for the purpose of supplying their booth during the event. Permits must be visible in the windshield of vehicles any time they are parked on Tabernacle property. Any vendor found to be in violation of the parking policy will be assessed a $25 fee (deducted from the refundable portion of the deposit).

    Security: The police are present on the festival grounds for security day and night. Summerfest Arts Faire assumes no liability for food vendors' items lost or damaged. Summerfest is not responsible for any damage food vendors may incur to their booth during the show from rain, wind, fire, theft, acts of God, etc.

    Cleanup: Food vendors are responsible for their own cleanup and must be cleaned up, checked out by Summerfest personnel, and off the premises by 11:30 p.m. on Saturday, June 15th. If you fail to be checked out by our staff, your space is not completely cleaned, or if there is any damage, the refundable portion of your deposit will be retained (please see contract for details). Cleaning includes thorough removal of grease, sugar, or other spills on the asphalt. Your space should look just like it did before you set up your booth there.

    Cancellation Policy

    Accepting your invitation to participate in Summerfest Arts Faire is a commitment to be at the event. If you are unable to fulfill your obligation please inform Elaine Thatcher, Director, or Chiq Spencer, Food Service Coordinator, as soon as possible. It is possible that a partial refund of fees may be granted, however, any refund or credit will be decided on a case by case basis.

    2020 Food Vendor Calendar

    December 7, 2019 Applications open

    February 9, 2020 Application Due ($45 application fee).

    March 9, 2020 Acceptance notification sent via email.

    April 5, 2020 Vendor acceptance and fee payment deadline.

    May 1, 2020 Last day to email insurance forms and health permits.

    June 17, 2020 Vendor check-in and setup from 10 am through 5 pm.
    Vendors must check in with coordinators John & Chiq Spencer before setting up.

    June 18-20, 2020 Summerfest Arts Faire - Thursday and Friday from 11 am to 10 pm, Saturday 10 am to 9 pm

    June 20, 2020 Checkout from 9 pm-11:30 pm.
    Vendors MUST be cleaned up and off the premises by 11:30 or they WILL forfeit the refundable portion of their deposit.

    Paper Applications will not be accepted. All applications must be submitted online. 

    Applications for 2020 Food/Specialty Drink Vendors are open December 7, 2019—February 9, 2020!

    Please Note: When submitting your application online, make sure to wait until you are re-directed to the page which says "Thank you for your submission" before closing your browser. It takes a minute. If it takes too many minutes, you may need to check the size of the photos you are uploading. You will also receive a confirmation email that your application has been received.


     

    Mission Statement

    Summerfest Arts Faire, an annual juried event held on the grounds of the Logan Tabernacle, celebrates the arts in Cache Valley by bringing people together to enjoy a festival of high-quality art, music and food.

    Contact Details

    Mailing Address: 
    69 East 100 North
    Logan, UT 84321

    Event Location:
    Historic Downtown
    50 North Main Street
    Logan, UT 84321

    Email: info@logansummerfest.com

    Phone: 435-213-3858

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