Food Vendor Information & Application

Deadline: Feb 7, 2021


 

2021 Food/Specialty Drink Vendor Application Please click on "Food Vendor" tab

PLEASE NOTE ALL APPLICATIONS MUST BE SUBMITTED ONLINE. IF YOU HAVE DIFFICULTIES, CONTACT US AT INFO@LOGANSUMMERFEST.COM OR 435.213.3858.

Applications are being accepted between Dec. 5, 2020, and February 7, 2021. Application fee is $50 (including a $5 online processing fee).

Summerfest Arts Faire is an arts festival held annually in beautiful Logan, Utah. Summerfest 2021 is June 17-19. It was established in 1983 and attracts over 50,000 visitors. The festival features fine arts and crafts, a plein air contest, culinary arts, and performances by local and regional entertainers. Summerfest is committed to providing quality cuisine items that are “something different” from the everyday norm of food choices. We accept applications for food vendors and specialty drink vendors. Food vendors may not sell drinks, as our own sales of bottled drinks assist us in raising funds for the event’s continued success.

COVID-19

Our 2020 event was cancelled due to the coronavirus pandemic. There is the possibility that this might happen again. However, we are making plans as usual, but with social distancing and other measures in mind. We will be working with the local and state health departments to make sure we can keep everyone safe.

If you were accepted for last year’s event that was cancelled, you will automatically be accepted for 2021. Please watch for an email on how to enter. If you paid for your booth last year and opted to carry it over to this year, we will let you know how to do that.

Date and Location

Setup begins on Wednesday, June 16, beginning at 8am.

Festival dates: June 17-19, 2021

Vendors must be set up and ready to serve by 11am on Thursday June 17th.

Festival hours are Thursday and Friday, June 17th & 18th from 11 am to 10 pm, and Saturday June 19th from 10 am-9 pm.

We are in a new location for 2021 (due to major construction happening at our regular site). We will be at the Cache County Fairgrounds, located at 490 South 500 West, Logan UT, 84321. Parking will be available on site, just east of the rodeo grounds. The festival will be held west of the rodeo grounds. Summerfest is held rain, heat, or shine.

Jurying

Food vendors who were invited last year are invited this year. Therefore, we will have room for only a few new ones. The food committee will jury for uniqueness, quality, and variety as well as price. We especially encourage ethnic and gourmet options as well as traditional fair food. With only limited space available, we insist on quality and professionalism because we consider you a partner in our success. All vendors compete annually for selection, and we work to avoid duplication among vendors. If you are selected, the food committee has the right to disallow individual food items from your menu. Previous participation is not a guarantee of acceptance into this year’s festival. Cache County Health Department is very proactive when it comes to public health, and any issues they raise must be resolved.

Requirements

  • Food vendor applicants must submit a color photo(s) of the booth setup (or a sketch if a photo is absolutely not available), along with dimensions of your required space. The dimensions must include extensions such as trailer tongues or hitches, and amount of space required for storage of items such as supplies, propane tanks, etc. We also ask that you submit a menu with food prices that we can post on our website.
  • Food vendors are responsible for conducting their own sales. It is your responsibility to collect and report sales tax. Sales tax information will be available upon arrival at the festival.
  • Food vendors must sign a hold harmless agreement (included with application).
  • Upon acceptance, food vendors must supply a certificate of insurance (for a minimum of $1,000,000), naming Summerfest Arts Faire as an additional insured for the dates of the festival, and current food handler's permit and event permit from Bear River Health Department. Please do not send the documents until you have been accepted into the event.
  • Accepted food vendors must display a sign at the festival listing approved food items and prices.
  • Food vendors may not sell tea, coffee, water, frozen juice treats, or drinks of any kind. Please do not give away any of these items as a package deal with your food. Specialty drink vendors may sell their specialty drinks only, not soda or water. Summerfest operates soft drink/water booths as a way of raising revenue for the festival. This is strictly enforced! If you have any questions about what this policy means for your operation please ask before submitting your application.

    Electricity

    Power will be available after 12 pm on Wednesday. Any vendor wishing to connect to power that day must be set up and plugged in by no later than 4 pm so that we can verify all power connections are operating properly. If unable to connect to power before 4 pm, vendors will not be allowed to plug in any connections until 8 am the following morning. In your application, you must list total amperage, watts, (we need a number, not a checkmark), number of connections, and connection type required to successfully run your booth.

    Fees

    Fees must be paid online:

    Application fee $50 Non-refundable
    Cleaning deposit $135 $50 is non-refundable; the rest will be a prorated refund based on how clean your spot is after you leave.
    Basic 10 foot wide booth space $440  
    Double wide booth space (20 feet along the front) $625  
    Each additional 5 feet or increment thereof (of frontage space) $75  
    Electricity fees:    
    2 circuits, under 220 volts and 20 amps $120  
    2 circuits, 220 volts and 30-50 amps or higher $170  

    Booth Space: Booth spaces will be assigned. Previous participation is not a guarantee of a particular booth space. There will be a recycle area for cardboard and other recyclables. Please recycle!

    Parking: Vendors may park east of the rodeo grounds. A separate loading and unloading zone (separate permit required) will be designated for vendors to use for the purpose of supplying their booth during the event. Permits must be visible in the windshield of vehicles any time they are parked on fairgrounds property. Any vendor found to be in violation of the parking policy will be assessed a $25 fee (deducted from the refundable portion of the deposit).

    Security: There will not be any regular security force present, though police will do periodic walk-throughs during the day.Summerfest Arts Faire assumes no liability for food vendors' items lost or damaged. Summerfest is not responsible for any damage food vendors may incur to their booth during the show from rain, wind, fire, theft, acts of God, etc.

    Cleanup: Food vendors are responsible for their own cleanup and must be cleaned up, checked out by Summerfest personnel, and off the premises by noon on Sunday, June 20. If there is any damage, the refundable portion of your deposit will be retained (please see contract for details). Cleaning includes thorough removal of grease, sugar, or other spills. Your space should look just like it did before you set up your booth there.

    Cancellation Policy

    Accepting your invitation to participate in Summerfest Arts Faire is a commitment to be at the event. If you are unable to fulfill your obligation please inform Elaine Thatcher, Director, or Chiq Spencer, Food Service Coordinator, as soon as possible. It is possible that a partial refund of fees may be granted, however, any refund or credit will be decided on a case by case basis.

    We hope not, but there is still the possibility that COVID-19 considerations may require Summerfest itself to be cancelled. We will be working with the local and state health departments to determine if the festival can be held and to make sure we can keep everyone safe. We will keep you informed.

    2021 Food Vendor Calendar

    December 5, 2020Applications open

    February 7, 2021 Application Due ($50 application fee).

    March 12, 2021 Acceptance notification sent via email.

    April 2, 2021 Vendor acceptance and fee payment deadline.

    April 30, 2021 Last day to email insurance forms and health permits.

    June 16, 2021 Vendor check-in and setup from 8 am through 5 pm. Vendors must check in with coordinators John & Chiq Spencer before setting up.

    June 17-19, 2021 Summerfest Arts Faire - Thursday and Friday from 11 am to 10 pm, Saturday 10 am to 9 pm

    June 19-20, 2021 Checkout from 9 pm-11 pm on Saturday and 7am-noon on Sunday. Vendors MUST be cleaned up and off the premises by noon on Sunday or they will forfeit the refundable portion of their deposit.

    Paper Applications will not be accepted. All applications must be submitted online. 

    Applications for 2021 Food/Specialty Drink Vendors are open December 5, 2020 - February 7, 2021!

    Please Note:When submitting your application online, make sure to wait until you are re-directed to the page which says "Thank you for your submission" before closing your browser. It takes a minute. If it takes too many minutes, you may need to check the size of the photos you are uploading. You will also receive a confirmation email that your application has been received.

     

    2021 Food/Specialty Drink Vendor Application Please click on "Food Vendor" tab

     

    Mission Statement

    Summerfest Arts Faire, an annual juried event held on the grounds of the Logan Tabernacle, celebrates the arts in Cache Valley by bringing people together to enjoy a festival of high-quality art, music and food.

    Contact Details

    Mailing Address: 
    69 East 100 North
    Logan, UT 84321

    Event Location:
    Historic Downtown
    50 North Main Street
    Logan, UT 84321

    Email: info@logansummerfest.com

    Phone: 435-213-3858

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