Food Vendor Information & Application
Deadline: February 18, 2017
2017 Food/Specialty Drink Vendor Applications open December 10, 2016-February 18, 2017.
Summerfest Arts Faire.
Summerfest is an arts festival held annually in beautiful Logan, Utah. Summerfest 2017 is June 15-17. It was established in 1983 and attracts over 60,000 visitors. The festival features fine arts and crafts, a plein air Event, culinary arts, and performances by regional and local entertainers. Summerfest is committed to providing quality cuisine items that are “something different” from the everyday norm of food choices. We accept applications for food vendors and specialty drink vendors. Food vendors may not sell drinks with their food, as bottled drinks assist us in raising funds for the event’s continued success.
Date and Location
Vendors must be set up and ready to serve by lunchtime on Thursday June 15th. Vendors may start setting up at 10 am on Wednesday the 14th. Power will be available after 12 pm on that day. Any vendor wishing to connect to power that day must be set up and plugged in by no later than 4 pm so that we can verify all power connections are operating properly. If unable to connect to power before 4 pm, vendors will not be allowed to plug in any connections until 8 am the following morning.
Festival hours are Thursday and Friday, June 15th & 16th from 11 am to 10 pm, and Saturday June 17th from 10 am-9 pm. Summerfest is held—rain, heat, or shine—on the Historic Tabernacle Grounds in the heart of downtown Logan, 50 N. Main St. Our office is located at 69 E. 100 N., across from the Tabernacle Block.
The food committee will jury for uniqueness, quality, and variety as well as price. With only 21 vendor spaces available, we insist on quality and professionalism because we consider you a partner in our success. All vendors compete annually for selection. If you are selected, the food committee has the right to disallow individual food items. Previous participation is not a guarantee of acceptance into this year’s festival. Cache County Health Department is very proactive when it comes to public health, and any issues they raise must be resolved.
• Food vendor applicants must submit a color photo(s) of the booth setup or a sketch if a photo is absolutely not available, along with dimensions of your required space. The dimensions must include extensions such as trailer tongues or hitches, and amount of space required for storage of items such as supplies, propane tanks, etc. We also ask that you submit a menu with prices to use on the website.
• Food vendors are responsible for conducting their own sales. It is your responsibility to collect and report sales tax. If you are accepted, sales tax information will be available upon arrival at the festival.
• Food vendors must sign a hold harmless agreement (included with application).
• Upon acceptance, food vendors must supply a certificate of insurance (for a minimum of $1,000,000) for the dates of the festival, andcurrent food handler's permit and event permit from Bear River Health Department. Do not send the documents until you have been accepted into the event.
• Accepted food vendors must display a sign at the festival listing approved food items and prices.
Fees must be paid online:
$35 non-refundable application fee;
$50 non-refundable application fee from Feb. 19th - Feb 28th. If applying late, please send request to firstname.lastname@example.org.
$100 Deposit: $25 non-refundable and $75 refundable (see "Cleanup" below)
$400 Booth Fee
$25 Electricity Fee for Event Lighting if Vendor is providing all their own power, OR
$75 Electricity Fee for 2 circuits, under 220 Volts and 20 Amps, OR
$125 Electricity Fee for 2 circuits, 220 Volts and 30/50 amps (or higher)
Food vendors may not sell tea, coffee, water, frozen juice treats, or drinks of any kind. Please do not give away any of these items as a package deal with your food. Specialty drink vendors may sell their specialty drinks only, not soda or water. Summerfest operates soft drink/water booths as a way of raising revenue for the festival. This is strictly enforced!
If you have any questions about what this policy means for your operation please ask before submitting your application.
Booth Space: The food court will be located on the east side of the block, in the parking lot of the Tabernacle. It is imperative that vendors list total amperage, watts, (we need a number, not a checkmark), number of connections, and connection type required to successfully run their booth. Booth spaces will be assigned and previous participation is not a guarantee of a particular booth space. There will be a recycle area in the parking lot for cardboard and other recyclables. Please recycle!
Parking: Vendors will be provided with one parking pass for the Tabernacle lot for the duration of the event. A loading and unloading zone will be designated for vendors to use for the purpose of supplying their booth during the event. A separate permit will be issued for that purpose. Permits must be readily visible in the windshield of vehicles any time they are parked on Tabernacle property. Any vendor found to be in violation of the parking policy will be assessed a $25 fee (deducted from the refundable portion of the deposit).
Security: Security is provided on the festival grounds, however, Summerfest Arts Faire assumes no liability for food vendors' items. Summerfest is not responsible for any damage food vendors may incur to their booth during the show from rain, wind, fire, theft, acts of God, etc.
Cleanup: Food vendors are responsible for their own cleanup and MUST be cleaned up, checked out by Summerfest personnel, and off the premises by 11:30 p.m. on Saturday, June 17th. If you fail to be checked out by our staff, your space is not completely cleaned, or if there is any damage, the refundable portion of your deposit will be retained (please see contract for details). Cleaning includes thorough removal of grease, sugar, or other spills on the asphalt. Your space should look just like it did before you set up your booth there.
2017 Food Vendor Calendar
February 18 Application Due ($35 application fee).
February 28 Late Application deadline ($50 application fee). If applying late, please email request to email@example.com.
March 17 Acceptance Notification sent via email.
April 8 Vendor Acceptance and fee payment deadline.
Fees must be paid on our website
May 6 Last day to email insurance forms and permits.
June 14 Vendor check in and set up from 10 am through 5 pm
Vendors must check in before setting up .
June 15-17 Summerfest Arts Faire - Thursday and Friday from 11 am to 10 pm, Saturday 10 am to 9 pm
June 17 Checkout from 9 pm-11:30 pm
Vendors MUST be cleaned up and off the premises by 11:30 or they WILL forfeit the refundable portion of their deposit.
Paper Applications will not be accepted. All applications must be submitted online.
Applications for 2017 Food/Specialty Drink Vendors open December 10, 2016-February 18, 2017!
Please Note: When submitting your application, make sure to wait until you are re-directed to the page which says "Thank you for your submission" before closing your browser. It takes a minute... If it take too many minutes, you may need to check the size of the photos you are uploading! You will also receive a confirmation email that your application has been received.